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Managing the Disposal of Public Health Sector Records

 

Course Details

Duration: 1 day

Time: 9.00am – 4.00pm (approximately)

Cost: $345 (incl. GST)

Mode: In class

Class size: 20 (max)

Lunch and refreshments: n/a

Participant’s workbook: Provided

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ABOUT THIS COURSE

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Introduction

Managing the disposal of records is key to supporting the delivery of government services and ensuring the efficient, effective and accountable management of government records. Sound disposal practices assist agencies to mitigate information-related risks, reduce storage costs, improve business efficiencies, and ensure the preservation and protection of records with enduring value. To assist public health sector agencies to systematically implement retention and disposal authorities and ensure compliance with government policy and the State Records Act 1998, Siller Systems Administration (SSA) is providing training in Managing the Disposal of Public Health Sector Records. 

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Overview

This course provides participants with information and guidance on how to understand and apply general disposal authorities applicable to the public health sector.  With a focus on GDA21, GDA17 and GA28, the course aims to assist participants to understand the structure and components of disposal authorities and implement disposal actions to ensure records are stored, retained, transferred and/or destroyed in accordance with legal and government policy requirements, and best practice. Participants will take part in discussions and practical exercises to facilitate learning and reinforce understanding of disposal processes and requirements.

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Course Outcomes

By the end of this course participants should be able to understand and apply the fundamental elements and processes associated with the proper disposal of records, including:

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  • ensuring the accountable disposal of public health sector records

  • interpreting and using GDA21, GDA17 and GA28 to sentence and cull records

  • managing the appropriate storage of records throughout their lifecycle

  • transferring records to temporary or archival storage

  • managing the destruction of records.

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Learner Profile

This course is designed for people working in the public health sector whose work involves using general disposal authorities to manage the retention and disposal of public health sector records.

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Course Content (summary)​

  • Understanding disposal and disposal authorities, including:

    • a review of the legislative and policy environment for records disposal 

    • managing ‘legal’ disposal

    • review of different ‘types’ of disposal authorities used.

  • Understanding and using GDA21, GDA 17 and GA28, including:

    • familiarisation with the structure, layout and components of these disposal authorities

    • interpreting and understanding disposal classes, actions and triggers.

  • Sentencing and culling records, including:

    • sentencing and culling steps

    • sentencing digital records, challenges and opportunities for automation

    • troubleshooting common sentencing issues 

    • using GDA21, GDA17 and GA28 to sentence records.

  • Managing the disposal of facilitative, duplicate or copied records, including:

    • understanding and interpreting Normal Administrative Practice (NAP) requirements

    • implementing GA45 for original records that have been copied (e.g. scanned records).

  • Implementing disposal actions, including:

    • appropriate storage of records throughout their lifecycle

    • transferring records to temporary offsite/offline storage

    • transferring records to archival storage

    • managing the accountable destruction of records.

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